Safe and climate-resilient schools in the Caribbean

Key details

LocationCaribbean region
Start dateMarch 2022
End dateDecember 2023
ClientCaribbean Disaster and Emergency Management Agency (CDEMA)

Background

The Caribbean Disaster and Emergency Management Agency’s (CDEMA) Regional Comprehensive Disaster Management (CDM) Strategy and Results Framework 2014-2024 forms the core of the Agency’s approach to disaster management. With additional funding from the Government of Norway, additional work towards advancement of CDM in Participating States aims to create safer schools, more resilient communities, safer buildings, and regional capacity building delivered through the Agency’s Regional Training Centre (RTC).

Our Approach

As part of the achievement of this vision, OpenDevEd (ODE), in partnership with FlowMinder and the UN Institute for Training and Research, has been contracted to develop Safe Education Sector Plans (SESP), and accompanying National Adaptation Guide (NAG) for Participating States. Four intended outcomes include:

  • Advancement of the SESP across all Participating States
  • Community-based disaster risk management is advanced in selected vulnerable communities within Participating States
  • CDEMA RTC is enhanced and provides standardized, accredited and sustained training that supports the improved rollout of national CDM programmes
  • CDEMA Safer Building training programme is advanced in all Participating States

contribution

ODE staff are performing the following key tasks:

  • Delivery of key project deliverables, including Education Sector Diagnosis Report; six National Safe Education Sector Plans; Adaptation Guide; Education Sector Contingency Planning and Costing Guidelines
  • Overseeing the development of a self-paced online multimedia course to guide Education Ministry staff in the development of SESPs, as well as a blended/online training programme to increase awareness of and contingency planning for specific hazards
  • Overall project management, stakeholder management, and client liaison

Inception Report: This represented our understanding of the assignment, a brief literature review, and key concepts, the objectives of the project and scope, the methodology and approach, and a timeline.

Education Sector Diagnosis: This deliverable includes a school safety assessment for six Member States (MS) to CDEMA. In this comprehensive report, we explored the current policies related to emergency responses, climate change, and education. We also conducted interviews and secondary data analysis to determine protective factors and different type of hazards, as well as conducted a resilience assessment (focused on infrastructure, system, and personal resilience). We finalised the diagnosis with a review of the geospatial data available.

National Safe Education Sector Plans (6): These deliverables target the particular needs of each one of the six participating MS. Initially, by understanding in depth the threats, challenges, vulnerabilities, and strengths to later carry out a resilience assessment of the infrastructure, education system, and school community (students, teachers, and staff). Once this information was gathered from multiple stakeholders directly or indirectly associated with schools, we compiled a list of recommendations grounded in the context. 

The objective of these national plans is to inform decision-makers at the policy and school levels about the changes needed to ensure schools are safe and optimised for the learning and holistic development of all members. These plans were created for the following countries:

  • St. Lucia
  • St. Vincent and the Grenadines
  • St. Kitts and Nevis
  • Barbados
  • Dominica
  • Antigua and Barbuda

Model Education Sector plan: This deliverable is a guide for other MS to guide them in the development of their own National Plans. The plan provides user-friendly information, starting with guidance to assess resilience to climate change in their own context, the development of a tool to do so, a set of goals to be adapted, and actions associated with them to create a grounded plan. We ended this report with a short guide on the importance of monitoring the impact of their chosen plan to inform future decisions.

Education Sector Contingency Plan: Guidelines and Templates: This deliverable offers templates and printable materials and tools to create, adapt, assess, and monitor interventions at the school, community, and country levels. The materials are explained and presented with clear examples to facilitate usability.

Monitoring and Evaluation Framework: This guide focuses on the final step of the plan creation, trying to respond to the question ‘How can we measure what we have achieved?’. The guide explains how to create indicators, handle data, and establish procedures to monitor that data; including ethical protocols, methods and tools, and common challenges.

Contingency Plan: This user-friendly tool allows each MS, community or school to select the actions and recommendations that best respond to different criteria, like the dimension of resilience, stage of disaster management cycle, or hazards/challenges.

Costed Plan Tool: This is a customisable tool for each MS to translate their goals into costed actions, which are appropriate to the resources they have available. Once they have their contingency plan, they can operationalise it with this costed tool. In this guide, MS can review the recommendations that are responding to their context’s needs and fill in the blank spaces to have a budget in minutes.

Progress reports: Throughout the project, progress reports allowed us to compile the deliverables, identify challenges, and make changes to better address them.

Training programme: Based on all the collected data from multiple stakeholders and leveraging the current evidence on adult learning theory and EdTech, we designed a training programme to cover the most relevant topics that emerged from the research.

Course materials: These include editable documents, presentations, quizzes, and more.

Documents

Vijil-Morin, A., Villavicencio, X., & Haßler, B. (2023). Education Sector Contingency Plan: Guidelines and Templates. Open Development & Education. https://doi.org/10.53832/opendeved.1047
Villavicencio, X., Vijil-Morin, A., Moustafa, N., & Haßler, B. (2022). St. Vincent and the Grenadines: Safe Education Sector Plan. Open Development & Education. https://doi.org/10.53832/opendeved.1046
Teixeira, B. (2022). Costed plan tool. Open Development & Education. https://doi.org/10.53832/opendeved.1051
Teixeira, B. (2022). Instructions for costed plan tool. Open Development & Education. https://doi.org/10.53832/opendeved.1052
Villavicencio, X., & Vijil-Morin, A. (2022). Contingency plan. Open Development & Education. https://doi.org/10.53832/opendeved.1050
Vijil-Morin, A., Villavicencio, X., & Haßler, B. (2022). Model Education Plan. Open Development & Education. https://doi.org/10.53832/opendeved.1049
Vijil-Morin, A., Villavicencio, X., & Haßler, B. (2022). Monitoring and Evaluation Framework. Open Development & Education. https://doi.org/10.53832/opendeved.1048
Vijil-Morin, A., Villavicencio, X., Moustafa, N., & Haßler, B. (2022). Antigua and Barbuda: Safe Education Sector Plan. Open Development & Education. https://doi.org/10.53832/opendeved.1041
Villavicencio, X., Vijil-Morin, A., Moustafa, N., & Haßler, B. (2022). St. Lucia: Safe Education Sector Plan. Open Development & Education. https://doi.org/10.53832/opendeved.1045
Villavicencio, X., Vijil-Morin, A., Moustafa, N., & Haßler, B. (2022). St. Kitts and Nevis: Safe Education Sector Plan. Open Development & Education. https://doi.org/10.53832/opendeved.1044
Vijil-Morin, A., Villavicencio, X., Moustafa, N., & Haßler, B. (2022). Dominica: Safe Education Sector Plan. Open Development & Education. https://doi.org/10.53832/opendeved.1043
Vijil-Morin, A., Villavicencio, X., Moustafa, N., & Haßler, B. (2022). Barbados: Safe Education Sector Plan. Open Development & Education. https://doi.org/10.53832/opendeved.1042
Vijil Morin, A., Villavicencio Peralta, X. A., Sheldon, A., & Haßler, B. (2022). Education Sector Diagnosis - School safety assessment for six CDEMA Member States. OpenDevEd. https://doi.org/10.53832/opendeved.0282